(This handout was prepared for a workshop given by Edwinna von Baeyer for the Editors' Association of Canada in April 1999.)


Checklist for Editing Web Sites and Links Useful forWeb Editors



Are topics presented in a logical order that reflect content?

Can the reader access information quickly and easily?

Are content and level of detail appropriate for the audience?

Is the general tone and writing style appropriate for the audience?

Is the site accessible for most users? Blind? Diabled? Users of lower-level technology?

Has a style guide been chosen or created?

Has a document management and Web page version control procedure been established? Archives? Editing conventions?



Would additional graphic elements (a table, figure, or illustrations) improve the presentation?

Are they clear, up-to-date, and in the right place?

Are the graphics associated with the text they explain?

Do the graphics load quickly? Are figures, screen captures, and tables located in the correct place?

Do they detract from message?

Good use for navigation?

Is there a text back up for all graphics for visually handicapped or computer users with older or limited equipment?

Do background images obscure text?

Have thumbnail alternatives been created for collections of graphics?


Copy editing

Does text reflect rules for writing for the screen?

Is most important information on the first screen?

Short sentences?

Paragraphs in block form?

Text broken up into smaller units?


Large type?

Bold text?

Highlighted text?

Bulleted lists?

Are pages consistent in layout and design?

Are terms, abbreviations, and acronyms defined?

Has terminology been used consistently?

Are the proper grammar, spelling, punctuation and language usage conventions followed according to a chosen style guide?

Has gender-related bias been avoided?



On a general level, see if navigation scheme answers:

Where am I?

Where can I go next?

How much have I completed?

How much is left?

How deep into site is important information?

Does navigation scheme reflect content?

Do pages stand alone?

Do all components work? Ex., Java; online forms; e-mail link, video clips, audio clips, Shockwave, PDF files, hyperlinks

In the "Page Properties" (in Netscape Composer) box, for example, have Web page title, author, meta tags been entered correctly ?



Check that any text, photos, graphics, maps, trademarks, fictional characters, music, video, etc. have received written permission from the creator.


Selected Web Resources for Web editors


WGBH's National Center for Accessible Media offers tips on designing for visually-impaired and deaf users.

Microsoft's Accessibility and Disabilities Site

Bobby Š a software tool that will analyze how accessible your site is to users with disabilities and those using older browser versions.

Database of Usability Principles (multimedia database of suggestions for developing effective Web sites)


Citation guides for electronic publications

Land, T. Web Extension to American Psychological Association Style (WEAPA S).

Li, Xia, and Nancy Crane. Bibliographic Formats for Citing Electronic Information.

Quinion, Michael. Citing Online Sources.

Online! Citation Styles



Intellectual property and copyright information

The Canadian Intellectual Property Office


General Reference

The Original Encyclopedia of Web Technology

PC Webopaedia

Contentious -- an e-zine for web writers, editors, and content planners.

OneLook Dictionaries

Encyclop¾dia Britannica

Editors' Association of Canada Web resources



HTML Writer's Guild - learn the basics and progress to advanced HTML coding

International Webmasters Association - broader view of the role of the Web editor

Information Quality WWW Virtual Library - content evaluation links

WebDeveloper, resources and tips

Willcam's Comprehensive HTML Cross Reference

Weblint helps you verify your HTML code.

Webmonkey: HTML Tutorial



The best Web sites every moment

Canadian Sources

JumpCity -- reviews of Web sites

Liszt -- searchable list of subscribed newsgroups

The Alertbox: Current Issues in Web Usability by Dr. Jakob Nielsen



Style guides for electronic publications

Editing for the Web: Creating Compelling Hypertexts

Creating Your Site's Style Guide

Sun Guide to Web Style

Wired Style

Yale Web Style Guide


Web Design

Designing Navigation Systems

Problems with Navigating in Web Applications

Web Review: Web Architect

Hypertext Now! -- articles and other resources on structuring documents in hypertext

Defining Your Site's Mission

Art and the Zen of Web Sites


© Edwinna von Baeyer/EvB Communications

Last update: 30 September 2005

If you have any suggestions or other comments, please send us an e-mail: evb@magma.ca